Commercial Owners' Association
(COA) Management

At Iconic, we realize COA management is not the same as HOA management. While the basic principles of association management are the same, there is a need for specialized, value-added services unique to the commercial sector to ensure continued growth. Managing common spaces, hallways, restrooms, and interior and exterior building cleaning and maintenance present a different set of concerns than home communities. Additionally, parking lots, bio-retention ponds, BMP’s, inspections, electronic access devices all add to the distinctive needs of the association management of a commercial property.
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Administrative Management

  • Centralized communication between board members, tenants, and vendors
  • Preparation and enforcement of association policies and governing documents
  • Recordkeeping and secure document storage
  • Coordination of insurance policies and risk management

Meeting Coordination & Board Support

  • Organizing and facilitating board and annual meetings
  • Preparing meeting agendas, minutes, and follow-ups
  • Board member training and compliance guidance
  • Assistance with voting, elections, and policy enforcement
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do we need to hire an hoa management company

Accounting & Financial Services

  • Budget preparation and financial forecasting
  • Dues collection and delinquency tracking
  • Monthly financial reporting and transparency
  • Reserve fund management and long-term financial planning
  • Audit coordination and tax preparation assistance
  • Year-end processing
  • Accounts payable & receivable

Maintenance & Property Oversight

  • Routine property inspections to identify and address issues
  • Preventative maintenance planning and vendor coordination
  • Emergency repair management and response
  • Capital improvement planning and oversight
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do we need to hire an hoa management company

Additional Consulting

  • Vendor services & management
  • Violation monitoring & enforcement
  • Paperwork processing
We work closely with board members, identify and resolve issues, work with service personnel, and continually strive to perform with the highest standards of professionalism and industry best practices.
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